The deadline for abstract submission is: Saturday, February 16, 2019.

This is a hard deadline. Late abstracts will not be considered!

Abstract Instructions

In order to incorporate your abstract and author information into the meeting program, we ask that you format and submit your abstract using the following instructions.

Content of Abstract

Your abstract should be informative and contain the following information:

    • A short, specific title.
    • A sentence statement of the paper or poster’s hypothesis
    • A brief synopsis of the content or statement of the methods, whichever is pertinent.
    • A summary of the results obtained.
    • A general statement of conclusion.


Format of Abstract

Your abstract must be typed and submitted in a legible format following the instructions provided below:

Font: Times New Roman, 10 point for body. Title should be in bold. Presenting author should be in italics and indicated by an asterisk (*)
Margins: 1-inch on all borders.
Line Spacing: Single
Justification: Left
Indentation: First line of each new paragraph.
Length: Abstract body should contain no more than 250 words, not including the title and author information
Author information: Affiliation, city, state/province and country should follow each author’s name.
File format: Microsoft Word (preferred) or Google Docs


An example properly-formatted abstract is shown below.


Submission of Abstracts

Electronic copies of abstracts should be submitted to .  Indicate whether you are planning to give an oral presentation or a poster presentation.  In the subject line of your email, type “Abstract.”


Abstract Example Format

Title of abstract, Times New Roman, size 10, bold, centred

First author first name last name (presenting author with italics and asterisk)*, First author affiliation address, city, state/province and country, email address, all Times New Roman, size 10 centred,

Co-author first name last name, affiliation address, city, state/province, and country, email address, Times New Roman, size 10 centred

Co-author first name last name, affiliation address, city, state/province, and country, email address, Times New Roman, size 10 centred


     Abstract text: Times New Roman, size 10, maximum 250 words not including title and author details. Abstract should include short, specific title, statement of aims/hypothesis, brief synopsis of content or statement of methodology, summary of results obtained and general statement of conclusion.

     Document format: Size A4, 2.54 cm margins, single spaced text, left hand justification with indentation at beginning of each paragraph. Replace template text with your own abstract text to keep the preferred formatting and style. Save your abstract with the filename format “author initials_Abstract#_Oral/poster” and submit using the online form on the webpage from which you downloaded this template.

Oral Presentation Format

Please use Microsoft Windows version 7 or earlier for PowerPoint presentations.  Presentations will be between 15-20 minutes with a couple of minutes for questions (length of the presentations is going to be dependent on the number of presenters; this information will be forwarded after the February 16th deadline).  Flash talks will be 3 min. Please plan on providing a copy of your presentation on a USB drive.  The presentation will be downloaded and the USB drive returned to you.


Poster Instructions

Posters should be printed on a single page measuring no more than AO (841 x 1189 mm / 33.1 x 46.8 in), landscape format is preferred.   Poster papers may be set up on the afternoon of June 11th and should remain on display throughout the evening poster session.  At least one of the authors is expected to remain with their poster during the evening poster session.  If you wish to give a 3 minute flash talk on the poster you will be presenting, please indicate this in your email.